Part Time Executive Assistant to the Creative Director

Part Time

15 - 20 hours per week

TMB (The Marketing Bungalow) is a full-service boutique creative design and marketing agency, working with brands and businesses at all stages. We make things happen from our happy and bright studio in Caringbah, Sutherland Shire. We value providing a fun, positive environment that encourages excellence and personal growth while still putting family first.


We’re looking for a people loving admin and customer service super star to provide high level executive and administrative support to our Creative Director. In addition to administrative support, responsibilities include the coordination and implementation of client marketing campaigns and project management of various business initiatives including client relationship management, social media scheduling, reception, email support, client marketing tasks and, campaign and event planning.


This role is ideal for someone who is versatile and experienced in administration within a marketing, agency or creative environment who is looking for a part time role close to home. You take pride in delivering your best work and truly enjoy providing excellent customer service to clients, colleagues and suppliers. You enjoy a role that is diverse in scope which involves the successful, ongoing delivery of consistent tasks to ensure we meet and exceed client expectations. Your can-do attitude and friendly personality help our team function at its best as this role involves the essential bits and pieces that allow us to deliver classy outcomes for our clients.



Your day will often include the following:

  • Assist in creating content and materials for proposals, correspondence, presentations, plans and reports.

  • Reception and customer service by phone and email.

  • Manage the local area marketing system for key clients.

  • Liaise with suppliers and clients to ensure we are meeting deadlines and deliverables.

  • Organise and assist at client meetings, events and production promo shoots.

  • Scheduling of social media content.

  • Care take Google My Business listings.

  • Social media community management monitoring.

  • Actioning our daily optimisation process for organic social media content.

  • Maintain and update marketing database.

  • Coordinate, brief to design and schedule organic content for social media, email marketing and websites for clients.

  • Keep accurate records of all billable and non-billable hours using Cloud software provided.

  • Executive assistant to our Creative Director.

  • Maintain client records, documentations and reports.

  • Provide creative and logistical support for client marketing strategies and tactics.

  • Contribute to the development and implementation of policies and procedures.

  • Respond and action client questions, queries, or other by phone, email and in meetings.

  • Prepare monthly reports and summaries ready for distribution to Clients.

  • Administrative support to all team members.


Skills and attributes:

  • 3 years plus experience in a marketing / admin role / executive assistant

  • A passion for organisation and planning that you can demonstrate

  • Exceptional written and verbal communication

  • Proactive work style and ability to take ownership on projects

  • Ability to multi-task and jump in without hesitation

  • Positive, outgoing personality

  • Confident self-starter who is a positive and helpful contributor

  • Problem solver with keen attention to detail

  • Ability to collaborate in a one-on-one and team environment

  • Ability to work well in a fast-paced environment


Qualifications/Requirements

  • TAFE, University or College qualification in Marketing, Business or Administration

  • Advanced Microsoft Office (i.e. Word, Excel, Powerpoint, Outlook)

  • Intermediate Adobe Creative Suite (desired but not essential)

  • Experience in any of the following will be highly regarded MailChimp, Wordpress, Custom CMS systems, Google Business, Google Analytics, Sprout Social, Facebook, Instagram, LinkedIn, SEO, Slack and  Monday.


We offer:

  • Work close to home

  • Flexible working arrangements can be negotiated within the scope of the requirements of the role

  • Encouragement and supportive of personal development opportunities and training

  • Anniversary bonus from your second year of service



HOW TO APPLY

Please submit your CV/resume and cover letter to kelly@themarketingbungalow.com.au


Please answer the following question in your cover letter:

1. Why you have applied considering the advertisement above.